Start with the event’s purpose, preferred dates and city, proposed venue, expected audience and approximate budget. Explain whether the brief covers the whole event, its film and photography, live streaming, or a combination of services. Include any confirmed timings, speakers, performers or brand activities that the production needs to accommodate. Identify what the venue, agency or client already supplies, such as AV, staging, crew, catering or event management.
For content, describe the finished materials you need: a campaign film, full event recording, interviews, photography, highlight edits or social videos. Note intended platforms, formats, languages and delivery deadlines. If live streaming is required, include the intended audience, preferred platform and available venue information. Visual references and brand guidelines help clarify the expected treatment.
Separate confirmed requirements from options that can evolve. An existing floor plan, provisional running order or creative deck can make the initial discussion more precise. Where details are still open, state the priorities and constraints; the estimate can then identify its assumptions and show how different production choices affect scope and cost.
Contact ORBIS with your brief, references and preferred timing to start the production discussion.